Office Automation Essay

affair mechanization has made topographic point work to be efficient nowadays for the musical arrangements that have pick out the constitution. Office automation usually refers to a situation where office activities are computerized so that it becomes easier for them to be exe provee faster and efficiently. This had been served by use of computer in the office and it has genuinely help many companies to cut cost in equipment casualty of manpower. Office automation has been relied on by many companies to collect, store, create and transmit office education when they are needed in order to accomplish any(prenominal) basic activities in the office. (Laudon, K. C. and Laudon, J. P, 1994)Our brass has follow a number of automation and collaboration packet to enable them carry on their activities efficiently and to cut cost on wages and salaries. Collaborative software is a system that an organization adopts in order to ensure that the organization is working a coordinated m anner when they are executing they office work in their day to day activities. Our organization has not been left in frontiers of automation as it has implemented some collaborative software to facilitate office activities. Some of the collaborative software that has been adopted by our organization is use of email and exacting messaging.The use of email to reach in our organization has facilitated conveying of messages and data from wizard point to another(prenominal) every at heart the organization or level off outside the organization. Since the organization adopted the system, it has seen the organization be able to cut cost in term on the cost it incurred previously to send communication via other style of transmission. However, when it comes to internal communication within the organization, our company has adopted intranet system where employees within the organization uses company mail to send emails to each others only.The use of email in the office has some advanta ge in that it is the cheapest means of communication, one can forward the mail to another someone, one can pass on the mail from any computer in the world that is connected to the internet, and in that location is unlimited storage easiness. Another advantage of using email to communicate is that the message can be stored in the receivers inbox even if he is not in the office. Some of the disadvantages of email are that it superpower not be used to communicate confidential information muckle might misuse the facility and keep on browsing by dint of the internet instead of working.Instant messaging is collaborative software that has been adopted by our organization to communicate within or outside the organization. This facility is very popular in our organization as one yield feedback immediately after sending a message to the other person either within or outside the organization. The disadvantage of the facility is that since it requires instant feedback it cannot be used to communicate if the receiver is not there to resolve to the message. The facility also cannot be used to communicate detailed information like data and for this case it needs someone to use another facility.The facility also cannot be used where one want to grab something like a photograph or a map. (Laudon, K. C. and Laudon, J. P, 1994) The collaborative software adopted by our organization has been of great use in our organization to convey messages within and outside the organization. Our company has saved a trade when it adopted the facilities and abandoned the older mean of communication where they used autotype or even letters and parcel which are slow and expensive.